skip to content

Visitor Terms and Conditions

All visits which need IT resources must be applied for by a senior academic member of the department, or where the visit is not academic the department secretary. They will also be

  • needing access to the faculty computer system for this work and

  • working on-site for which an office and desktop computer are provided

For a visit we will supply you with a working Maths computer account, computer.  You will not normally receive an @email account.


We expect visitors...

  • To need a departmental computer account (and the resources that that provides access to) for their academic work

  • To regularly log in into the system. Dormant accounts may be closed but can be re-opened easily.

  • To only use the provided IT resources for academic purposes. Private or commercial use is not permitted.

  • To respect software licenses. Some mathematical software (such as Maple) is only for the use of current staff and students. If in doubt ask.

  • To provide us with a current and in-use email address (so that we are able to contact you). This can entered into the Maths database via the self-service section or by contacting the administrator for your department, pavilion or research group

  • To remember that in general, the availability of a facility does not imply permission to use it. Your continued use of the facilities is permitted solely for the uses given by the academic who authorised your visit. If in doubt ask the IT helpdesk what was given when your visit/collaboration was set up. You may not attempt to access facilities you are not permitted to use.

  • In general, visitors and collaborators are allocated fewer resources than staff or students (visitors and collaborators are not provided with an @cam email address for example).  If you find you need access to additional resources please contact your host. They, depending on the resource asked for will either discuss your need with the IT helpdesk or the Head of Department.

  • To use responsibly and reasonably the printing facilities. Please follow the guidance provided in the following link

To be listed on our visitors webpage. Any editing you make to your profile page (or personal webpages) must NOT misrepresent your current role in Maths (eg, you must not give the impression that you are a staff member).

Some policies
Email Address Policy

Personal Web Page

Raven Policy

End of visit

To remove all personal and private files at the end of a visit and tidy the data areas you kept data in.

Extending a visit

  • If at the end of your visit you find you need continued access to the system, then please arrange for a new form to be filled in for you.

  • It is absolutely fine for your academic sponsor to renew your access before your current access expires.


All enquiries to the Maths IT helpdesk please.