For Access to the Maths Linux system
Also known as the maths research system.
Access to the maths linux system:
- Professional Services Staff: Your line manager emails the maths helpdesk. They list the resources you need access to - for example the name of any role drives; if ADE access is needed then to which part of the system.
- Academic and Research staff: If you have a staff record on the self service and your research group is filled out then drop an email to the maths helpdesk. The review date for your access will be the review date on that record.
If the record is incorrect contact the maths HR office. If the research group is missing contact Julia Blackwell if you are in DPMMS or your pavilion or group secretary if you are in DAMTP.
Alternatively another academic member of your research group can fill out the application form for you. They need to provide the correct end date in the comments box on the form if it differs from your record's one.
Staff who are leaving and need to maintain access follow the 'Everyone Else' route.
- Research or mphil student: If you have a DAMTP or DPMMS student record on the self service and your research group and academic contact is filled out then drop an email to the maths helpdesk. The review date for your access will be the review date on that record.
If the record is incorrect contact the maths postgraduate office. If the research group or academic contact is missing contact Julia Blackwell if you are in DPMMS or your pavilion or group secretary if you are in DAMTP.
Research students - when you submit your thesis please ensure there is at least six months left on your computer account record. If there is not then drop an email to the maths helpdesk copied to your supervisor.
Alternatively your supervisor can arrange for your access to the system by filling out the application form for you or emailing us. They must list the resources you need access to and also the end date if it is different than the one on your record.
. - Emeritus: If you have an emeritus record on the self service and your research group is filled out then drop an email to the maths helpdesk. The review date for your access will be the review date on that record.
If the record is incorrect contact the maths HR office. If the research group is missing contact Julia Blackwell if you are in DPMMS or your pavilion or group secretary if you are in DAMTP.
Alternatively your head of department or BOM can request access for you.
- Everybody Else (including leavers needing to retain access, visitors, collaborators, people from other departments, college fellows etc...).
A staff member who has agreed to your access must email visitors@maths.cam.ac.uk. They must include a contact email address for you, why you need access, what you need access to and start and end date.
You will be asked to sign an agreement and only after that can your access be setup.
Links
Maths Linux Research System Application (staff, students and emeritus only)
Expectations:
Department staff and student setup: Two business days.
Internal to the university who already has a University Account. - Three business days after the visitor agreement is signed.
Everybody else: Five business days - after the visitor agreement is signed.
Account Closing:
Accounts are closed in batches so you may receive the email shortly before or shortly after your maths login review date. We try to send our emails before the University Information Services (UIS) close your email account. If you have not heard from maths before the UIS email you then it is helpful for the maths helpdesk if you take the UIS email's option to extend your account with them for two months.
- If the application is for a current staff or student member of the department it is usually then set up.
- If the application is for anyone else or there is a complexity around the status or requirements then it goes off for authorisation. Sometimes a university login also needs to be set up. These steps add a few days to our processing time.
- The login comes with a University Account so you can access our password and VPN services. It also comes with an email address. We need you to read this regularly or to redirect it to an address you do read. System messages will be sent to this address and we expect you to read them.
- We may need to get some confidential information to you. If you are off-site this will involve a video call. Further information will be emailed to you or the person who submitted your form by the Maths Helpdesk.
- We expect you to log into the account frequently. Logins not touched in half a year will be closed. Tell us if you no longer need the login.
- The Maths system as well as the UIS who run the Email and University Account system will email you around review time. The UIS email offers you an informal extension. This only covers the services ran by UIS. It does not cover your Maths Linux login. If you need more time for that you must apply again for access.
- And our Acceptable Use Policy