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Google Apps for Education Service: Google Calendar


The University Computing Service has provided a new (Raven-authenticated) Google Apps for Education service, specifically in the first instance for Google Calendar.

  • book meetings with University colleagues (invitations)
  • synchronise your calendar with mobile devices (iphone, etc.)
  • dis-allow/allow other people to view/manage your calendar/diary
  • access read-only calendars of term dates and meetings
  • create additional calendars that can be shared

Having an online calendar lets you keep track of your appointments and also lets you share your calendar with others, for example colleagues in your Institution. You can access your Google Apps @ Cambridge calendar from any computer with an Internet connection and a web browser.

Do this FIRST before you use the University Google Calendar

Ensure that you have a working @cam address as invitations sent via Google Calendar will go to this address.

If you have associated your address with a "normal/personal" Google account then things can get quite confusing. This happens if you have used your address as the "2nd email address" for a Google account (in case of forgetting your password an email can be sent to a 2nd email address). The recommendation is that you undo this association.

If you try to invite someone to a meeting and they have associated their @cam address with another Google account then the invitations may not reach their @cam email address.

Calendars you can subscribe to/add

University Calendars

You can add other calendars to your own calendar view such as University term dates and other University calendars.

Adding talks from

You can add talk lists from to your University Google calendar.

  1. pick a talks list to add to your calendar, e.g. Booking Required - Computing/IT Courses at the CMS
  2. right click on "Subscribe using ical/vcal" and "Copy Link Location", e.g. webcal://
  3. Go to your University Google calendar
  4. bottom left, under "Other calendars", click on Add (down arrow) and select "Add by URL". Paste the link into the text field and then EDIT the link from starting with "webcal" to "https". For example
    Click "OK" and it SHOULD work.
  5. You may then wish to rename the calendar by clicking on the little down arrow (inverted triangle) next to the calendar at bottom left and selecting "Calendar Settings". Edit the "Calendar Name" and click on "Save"

Be careful... the URL link needs to be fully qualified so will work and will not.