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Someone leaves the Department leaving data on Department computer(s) to which only they had access. Colleagues (possibly now ex-colleagues), supervisors, managers want to access the data, but cannot.

Allowing access to an individual's personal data (including, but not limited to: any files stored on computers, their email account) infringes the rights of the individual under the Data Protection Act.


  • Before someone you supervise leaves the Department make sure you have access to their work data.
  • Before you leave the department, ensure your colleagues have access to your work data.