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Scanning using the Kyocera TASKalfa Multi-Function Printers

Introduction - the Control Panel

The new (January 2015) Kyocera Multi-Function Printers can be used like any other printer and are cheaper to run than our older printers. They also have the ability to photocopy and to scan documents to USB or email.

These MFPs switch themselves into a power-saving mode after 15 minutes of inactivity. If the green "energy saver" button is lit, press it and wait a few seconds for the printer to start up before you begin.

To make use of these MFPs you will need to use all three parts of the control panel:

Kyocera MFP control panel

  • The small black buttons on the left, in particular the Send button (or the Copy button to switch it into photocopier mode).
  • The touchscreen in the centre.
  • The large green Start button on the right is used to launch scan/copy jobs, and the smaller yellow Reset button is useful to go back if you make a mistake.

Scan to USB

  • Insert the USB stick and answer Yes to the "Displaying files" dialog which appears on the touchscreen.
  • To save a file to the root directory of the USB stick, touch the plus sign at the top right.
  • Touch "File Name Entry" and enter the file name without the .pdf extension.
  • Click Next and choose None from the menu (unless you want a longer file name incorporating the date and time or the job number).
  • Place the document right side up as shown on the feeder and press the green Start button.
  • Touch "Finish Scan" and wait for the MFP to finish processing before removing the USB stick.

Scan to Email

  • Press the small black Send button to the left of the touchscreen.
  • If the destination email address is already in the address book, touch Address Book and tick the box beside the address before touching OK.
  • Otherwise, touch Email and enter the address. Then touch Menu -> Add to Address Book, or just OK for a one-off email.
  • Place the document on the feeder as shown and press the green Start button.
  • Touch "Finish Scan".